Do you believe that many VFW Posts still do accounting using paper ledgers!

Well they do! VFW Quartermasters are required to keep Post accounting books. Procedures only address manual/paper ledgers and reports. This is fine for a small Post that only writes a few checks a month. Automated ledgers are allowed, but paper backup is required.

I was not about to use a paper ledger and decided to use GnuCash (http://gnucash.org) several years ago. GnuCash is a full fledged double entry accounting system somewhere between Quicken and Quickbooks and it's free!

I had developed a Rails Web Based system to help me with my Quartermaster tasks, but is was fairly customized, including my interface to the GnuCash data.

GnuCash was set up to use the VFW's version of Fund Based Accounting. This became fairly simple and could be used by any Post or any organization that uses fund based accounting (most non-profit organizations)

I'll point out that we do not use GnuCash as our main accounting system, although we could. We have an Accountant that handles mainly payroll and taxes and we send them the information they need (in reports or source documents). We basically use it as a checkbook, fund manager and enter stuff from the accountant (payroll checks, eft or forms to pay taxes etc). I also summarize income and expense from our customized post management system (sales, donations, etc).

Root Account
Assets
Accounts Receivable
Current Assets
Checking Account
Building
Dues
Fee
General
Relief
Reserve
Temporary
Petty Cash
Bank
Change
Register
Savings Account
CD002
CD003
Equity
Opening Balances
Retained Earnings
Expenses
Adjustment
Bank Charge
Chargeback Check
Chargeback Fee
Books
Canteen
Canteen Misc
Event Expense
Inventory
Beer
Coke
Liquor
Miscellaneous
Kitchen
Payroll Expenses
Cash Discounts
Charity
Depreciation
Dining
Dues and Subscriptions
Education
Equipment Rental
Insurance
Liability Insurance
Property Insurance
Workers Comp
Licenses and Permits
Miscellaneous
Office Equipment
Office Supplies
Outside Services
Postage and Delivery
Printing and Reproduction
Professional Fees
Accounting
Legal Fees
Rent
Repairs
Building Repairs
Computer Repairs
Equipment Repairs
Janitorial Expenses
Taxes
AL MAT
AL SUI
AL WH
FICA
FUTA
Federal
Liquor Tax
OT Gadsden
RDS City&Co
Travel and Entertainment
Lodging
Meals
Travel
Utilities
Cable
Electric
Gas
Security Service
Trash
Water
VFW
VFW National
VFW Post
VFW State
VFW Store
Imbalance-USD
Income
Buddy Poppy
Donations
Dues Income
Event
Fee
Interest Income
CD
Checking
Other Income
Reimbursed Expenses
Sales
Liabilities
Accounts Payable
Credit Card
National Dues Payable
Orphan-USD